Photo Booth Hire | Corporate | Weddings | Bournemouth

terms &

conditions

Photo Booth Hire Terms and Conditions

217 Events, will provide a photo booth for your event according to the following terms and conditions:

Booking, Booking Fee and Payment

To secure your photo booth booking, a non-refundable booking fee must be paid, your booking will not be secured until this has been received.

The full balance will become payable 14 days prior to the event date.

We will contact you 14 days prior to your event date to request full payment of the final balance due. Full payment should be made via bank transfer where possible and we will send you our bank details to facilitate this. We can also accept payment via credit card and Paypal on arrangement.

Under no circumstances will the photo booth be operated until payment has been made in full.

Hire Time

Your photo booth will be made available for the hire time you have booked based on the actual usage time at the venue, set-up and break down of the photo booth will not be included.

We will arrive at the venue 90 minutes before the hire time starts to set up and leave 1 hour after the hire ends and take down has been completed.

If we are not ready to start at the agreed time due to reasons within our control, we will still operate the photo booth for the full agreed hire time by extending the finishing time (venue permitting).

If the hire does not start at the agreed time, as setup has been delayed due to unforeseen circumstances that are not our fault, then the hire will still end at the time booked.

If we have setup on time, but usage of the photo booth does not begin at the agreed time due to over running of previous activities at the event, the hire will still end as per the agreed time on the booking.

Should allocated supplies be used, the actual hire time may be reduced.

Additional hours can be purchased on the night for £125 per hour.

Photos and Guestbooks

Our double print package will provide 2 printed copies on each visit, one copy for your guests to share and one for your album.

If you choose a package with multiple prints, the photo booth will print a copy for each person inside the booth at the time of the photograph being taken, up to maximum of 6 copies. You will also still receive a copy for your album with a multiple print package.

Usage of the photo booth is unlimited throughout the duration of the hire period. Please be aware that we also cannot force guests to use the photo booth and therefore undertake no responsibility for the usage of the photo booth during the hire period. The hirer/event organiser holds the responsibility to organise and encourage guests to use the photo booth service that we provide.

The copyright of all images will remain with 217 Events. By accepting these terms and conditions you are granting us the right to use any and all images taken at the event for marketing and promotional activities. This includes both digital, web and printed material.

We accept no responsibility for any loss or disappointment resulting from any printing failure or defective or imperfect prints resulting from circumstances outside of our control.

If a guest book has been provided as part of the package, the Booth Manager present during the event will advise guests that they can put a copy of the photograph into the book as a memento of the night for the hirer. The Booth Manager is not responsible for the guest book, it is not their responsibility to ensure that all photograph copies are included, and also how they are stuck into the book, and whether all are accompanied by written comments. 217 events cannot force guests into displaying their photos in the guest book, and take no responsibility for the fullness of the guest book at the end of the agreed hire period.

Photo Booth Set-Up and Venue Specifications

Set up of the photo booth will take approximately 90 minutes and break down approximately 45 minutes, this is included as part of our service to you.

Please inform us of any venue details that would delay setting up or break down such as stairs, long distances from unloading areas etc.

If there are any complications that lead to a longer setup and/or break down time then this will be deducted from the run time.

The equipment will be setup in one location only as agreed on arrival and will not be moved elsewhere within the venue once set up.

217 Events or their employees reserve the right to refuse a suggested photo booth location upon arrival if they deem this location to be unsafe for either the equipment, staff or guests. If an alternative position for the booth can be found we will set up in this location. If a safe location cannot be found and we cannot therefore safely provide service under the terms of our Public Liability Insurance we will have to withdraw service and no refund will be supplied under these circumstances.

It is the responsibility of the hirer to ensure that the venue permits the use of the photo booth on their premises before the event.

If there is any specific information that the venue requires from us (such as PAT certification etc.) then it must be made known to us at least 30 days before the event date in order that we can provide it to them in good time.

The photo booth requires a flat level indoor space 2.3m wide x 2.3m deep x 2.1m high and access to a standard 13amp socket within 3 metres.

The hirer will arrange with the venue for sufficient space to be provided for the photo booth to allow safe use of the equipment by both the operator and guests.

The hirer will also arrange for the photo booth’s position at the venue to be close to an electrical socket of 220-240v fitted with a 13amp trip.

Please note that the photo booth draws 600 watts.

Damage to The Photo Booth, Equipment and Props

The hirer will be liable for any costs, expenses and losses incurred by 217 Events as a result of any damage to the photo booth or other hired equipment belonging to us that has been caused by the hirer or the hirer’s guests.

All props provided for the entertainment of guests during the hire session will remain the property of 217 Events. The hirer will be responsible for any loss resulting from theft or damage to the props during a hire session.

We will make every effort to prevent the loss or damage to your guest book created during an event, however, we will not be held responsible for any damage caused by guest behaviour for example torn pages or spilt drinks.

We accept no liability for any damage to or loss of personal property arising from the use of the photobooth, props or any other hired equipment.

We will not be liable for any personal injury resulting from the use of the hired equipment. The only exception to this is where personal injury has been caused by negligence on our part, or one of our employees.

Children

Children under the age of 10 must be accompanied by an adult at all times whilst using our services. Unfortunately although we are all about the F-U-N a lot of our props are not designed for little ones and their safety must come first so we must insist that they are supervised at all times whilst using the Photo Booth.

Guest Behaviour

The hirer is responsible for ensuring that suitable security and crowd control measures are in place prior to the start of the event.

If we feel that guests are mistreating the photo booth we will ask the guest(s) to leave the photo booth for the duration of the event.

Rude, threatening or abusive language or behaviour will not be tolerated. We reserve the right to stop the use of the photo booth and dismantle equipment without refund.

Strictly no food or drinks are allowed in the photo booth.

Technical Issues / Failure to Supply

We will not be held responsible for any failure to provide a service of supplies or equipment if the operator has no control over the circumstances which may withhold all or part of the supply.

These circumstances may include but are not limited to:

– Traffic delays or breakdown of vehicles

– Severe weather conditions

– Staff illness

– Equipment failure

– Any delays in operating the unit for any other reason outside of our control

If a situation arises where we cannot physically attend or fulfil your hire due to events beyond our control we will contact you or the venue as soon as possible.

Please note that under these circumstances, our liability will be limited to a refund of all the monies paid.

If we are forced to fail to supply due to any venue or client issues, this will not result in a refund under any circumstances.

217 Events agrees to have the photo booth operational for a minimum of 90% of the time during the hire period, as operations may need to be interrupted for servicing and maintenance of the photo booth for example paper and ink replenishing. In the event of the photo booth failing to operate as a photo booth, the Supplier will refund the Client 25% of the Booking Fee. In the event of the printer failing to print photos, the Supplier will reprint all photos off-site (please note this does not apply if you have only supplied us with power visa a generator unless previously agreed) and send via Royal Mail Special Delivery Guaranteed Mail within 7 days of the Event to an address specified by the hirer. In the event of the Client’s digital images being corrupted, lost or stolen the Supplier will refund the client 10% of the Booking Fee.

The 1988 Copyright Design & Patents Act – section 77 & 80 assigns copyright of all digital images to the Supplier. It is contrary to the act to copy or allow to be copied photographs captured by the Supplier by any means.

Unless otherwise agreed in writing prior to the Event, the Client grants the Supplier full rights to use any digital images taken at the Event (inside or outside of the photo booth) on the Supplier’s website, social media platforms and other marketing material without limitation.

Insurance and PAT Certification

We have full public liability insurance and a copy of the details will be supplied upon request.

All of our equipment has been PAT tested and approved and a copy of the PAT test certificate will be supplied upon request.

Our Liability

We accept no liability for any damage or loss that occurs from the use of the hired equipment. This includes any indirect, consequential or special losses or damages.

We accept no liability for any personal injury resulting from the use of the hired equipment unless caused by negligence by one of our staff members.

In all circumstances, our total liability to the hirer, whether for breach of contract, tort (including negligence), loss, damage, distress or otherwise under or in connection with the agreement shall not in any circumstances exceed the Booking Fee.

Your statutory rights will not be affected.

Booking Cancellations

Please provide as much notice as possible in the event that you wish to cancel your booking with us.

The booking fee amount stated on your event booking invoice is required upon booking to secure your date. The outstanding balance is to be paid 14 days prior to event date. Additional/early payments may be made at any time using your event booking reference number.

The initial booking fee is non-refundable after 48 hours.

All payments must be made by dates requested on invoice. Failure to pay by these dates may result in cancellation of hire.

Cancellations must be made in writing via e-mail to info@217events.com.

Refunds will be given in accordance to the following:

– Cancelled up to 6 months prior to event – 50% of total price will be refunded of monies already paid minus the non-refundable initial booking fee.

– Cancelled less than 6 months prior to event – 25% of total price will be refunded of monies already paid minus the non-refundable initial booking fee.

– Cancelled less than 3 months prior to event – NO REFUND.

Third Party Right

The contracts (Rights of Third parties) Act 1999 does not apply to this agreement.

Law

These Terms and Conditions are governed by English Law and are subject to the exclusive jurisdiction of the English Court.

Acceptance of Terms And Conditions

The hirer accepts these terms and conditions by placing a booking and the making the payment of the non-refundable booking fee.

If you have any other questions about our photo booth hire terms and conditions, please contact us.

Giant Light Up Prop Letters Terms and Conditions

The following Terms & Conditions are in relation to hiring Giant Light Up Prop Letters from 217 Events. If anything is unclear, or if you have questions, please get in touch.

Payments

a) The booking fee amount stated on your event booking invoice is required upon booking to secure your date. The outstanding balance is to be paid 14 days prior to event date. Additional/early payments may be made at any time using your event booking reference number.

b) The initial booking fee is non-refundable after 48 hours.

c) All payments must be made by dates requested on invoice. Failure to pay by these dates may result in cancellation of hire.

Cancellations

a) Cancellations must be made in writing via e-mail to info@217events.com.

Refunds will be given in accordance to the following.

– Cancelled up to 6 months prior to event – 50% of total price will be refunded of monies already paid minus the non-refundable initial booking fee.

– Cancelled less than 6 months prior to event – 25% of total price will be refunded of monies already paid minus the non-refundable booking fee.

– Cancelled less than 3 months prior to event – NO REFUND.

Damages

a) Hirer accepts full responsibility for any loss or damages during the hire period, and will be liable for any repair or replacement. Photograph’s will be taken at Set-Up by 217 Events in case of any disputes.

In the unlikely event of any accidental damage, the hirer is responsible for ALL damages made to the props after delivery and prior to collection by 217 Events.

In the case of any damages our procedure is as follows:

Photographs will be taken after set up, and upon collection, in the case of any disputes.

An itemised quote from our designer will be forwarded to you within the week with broken down repair costs, which is to be paid immediately.

Additional charges WILL occur if damages made prevent 217 Events from fulfilling our agreements with other clients (e.g. If we cannot fulfil a booking in the following days due to damages made at your event, you will be charged the amount it costs 217 Events to refund the booking.)

In order to avoid any damages being made to the props, we encourage you to ensure yourself and your guests enjoy them as visual aid, but NOT to stand, sit or lean on them, with the exception of Bride & Groom for professional photography.

If on arrival of set-up, the 217 Team feel the letter location request is unsafe (e.g. uneven floor, electrical equipment close to water supply) then we have the right to place them in a position better suited. This is to reduce any risks of any damage to both props and more importantly, yourself and your guests.

General Terms & Conditions

a) The Prop’s have been designed mainly for inside use, though they can withstand some weather conditions. If you have organised an outdoor setting but the weather circumstances are not suitable (e.g. strong wind, rain etc) then we will set up the Prop’s in a more suitable, protected location. This is to protect both the props, and yourselves and your guests.

b) It is the responsibility of the hirer to speak with their venue for permission of 217 Events to set up. Ensure you organise substantial space for the props, as we are unable to move decor/furniture set up by other vendors or the venue.

c) Hire of a generator is NOT included and the props must therefore be located within close proximity to a standard power point.

d) Ensure the props are within reasonable distance to a power point when deciding on your location.

e) Unless otherwise stated in writing, these Terms & Conditions apply to all services provided by 217 Events. Therefore it is deemed that by placing a booking with 217 Events (verbally or in writing), whether it is explicitly stated or not, whether the hirer signs to indicate their acceptance or not, these Terms & Conditions are binding between the two parties.

Acceptance of Terms And Conditions

The hirer accepts these terms and conditions by placing a booking and the making the payment of the non-refundable booking fee.

If you have any other questions about our prop hire terms and conditions, please contact us.

DJ Terms and Conditions

The following Terms and Conditions are in relation to hiring a DJ from 217 Events. If anything is unclear, or if you have any questions, please get in touch.

Booking, Booking Fee and Payment

To secure your DJ booking, a non-refundable booking fee must be paid, your booking will not be secured until this has been received.

The full balance will become payable 14 days prior to the event date.

Under no circumstances will the DJ service commence until payment has been made in full.

Hire Time

Your DJ will be available for the hire time you have booked based on the actual usage time at the venue, set-up and break down of the DJ set up will not be included.

We will arrive at the venue 70 minutes before the hire time starts to set up and leave 1 hour after the hire ends and take down has been completed.

If we are not ready to start at the agreed time due to reasons within our control, we will extend the DJ set for the full agreed hire time by extending the finishing time (venue permitting).

If the hire does not start at the agreed time, as setup has been delayed due to unforeseen circumstances that are not our fault (overrun due to speeches, venue room turn around etc), then the hire will still end at the time booked.

If we have setup on time, but usage of the DJ service does not begin at the agreed time due to over running of previous activities at the event, the hire will still end as per the agreed time on the booking.

Additional hours can be purchased on the night for £100 per hour with the consent of the DJ.

DJ Set-Up and Venue Specifications

Set up of the DJ equipment will take approximately 60 minutes and break down approximately 30 minutes, this is included as part of our service to you.

Please inform us of any venue details that would delay setting up or break down such as stairs, long distances from unloading areas etc.

If there are any complications that lead to a longer setup and/or break down time then this will be deducted from the run time.

The equipment will be setup in one location only as agreed on arrival and will not be moved elsewhere within the venue once set up.

217 Events or their employees reserve the right to refuse a suggested DJ location upon arrival if they deem this location to be unsafe for either the equipment, staff or guests. If an alternative position for the DJ set up can be found we will set up in this location. If a safe location cannot be found and we cannot therefore safely provide service under the terms of our Public Liability Insurance we will have to withdraw service and no refund will be supplied under these circumstances.

It is the responsibility of the hirer to ensure that the venue permits the use of a DJ on their premises before the event.

The DJ set up requires a flat level indoor space 3.3m wide x 1.5m deep x 2.5m high and access to a standard 13amp socket within 3 metres.

The hirer will arrange with the venue for sufficient space to be provided for the DJ equipment to allow safe use of the equipment by both the operator and guests.

The hirer will also arrange for the DJ’s position at the venue to be close to an electrical socket of 220-240v fitted with a 13amp trip.

Please note that the DJ equipment draws 600 watts.

Damage to The Equipment

The hirer will be liable for any costs, expenses and losses incurred by 217 Events as a result of any damage to the DJ equipment or other hired equipment belonging to us that has been caused by the hirer or the hirer’s guests.

Guest Behaviour

The hirer is responsible for ensuring that suitable security and crowd control measures are in place prior to the start of the event.

The Client is responsible for the conduct of all persons attending the event whether those persons are invited or not. 217 Events do not take any responsibility for controlling rowdy behaviour or ejecting unwanted persons from the venue. Our DJ’s have the right to perform in a safe environment.

Our DJ’s reserve the right to cease performance should any physical, verbal abuse, or intimidating actions be made to the DJ or anyone accompanying the DJ. If the Client is able to resolve the threatening situation within a reasonable amount of time (maximum of 15 minutes), our DJ shall resume performance in accordance with the original terms and conditions of this agreement. The client will be advised of any problems that we may have in this respect with any of your guests.

The client shall be responsible for payment in full, regardless of whether the situation is resolved, or whether our DJ resumes performance.

Rude, threatening or abusive language or behaviour will not be tolerated. We reserve the right to stop the DJ service and dismantle equipment without refund.

Technical Issues / Failure to Supply

We will not be held responsible for any failure to provide a service of supplies or equipment if the operator has no control over the circumstances which may withhold all or part of the supply.

These circumstances may include but are not limited to:

– Traffic delays or breakdown of vehicles

– Severe weather conditions

– Staff illness

– Equipment failure

– Any delays in operating the unit for any other reason outside of our control

If a situation arises where we cannot physically attend or fulfil your hire due to events beyond our control we will contact you or the venue as soon as possible.

Please note that under these circumstances, our liability will be limited to a refund of all the monies paid.

If we are forced to fail to supply due to any venue or client issues, this will not result in a refund under any circumstances.

Insurance and PAT Certification

We have full public liability insurance and a copy of the details will be supplied upon request.

All of our equipment has been PAT tested and approved and a copy of the PAT test certificate will be supplied upon request.

Our Liability

We accept no liability for any damage or loss that occurs from the use of the hired equipment. This includes any indirect, consequential or special losses or damages.

We accept no liability for any personal injury resulting from the use of the hired equipment unless caused by negligence by one of our staff members.

Your statutory rights will not be affected.

Booking Cancellations

Please provide as much notice as possible in the event that you wish to cancel your booking with us.

The initial deposit is non-refundable after 48 hours.

All payments must be made by dates requested on invoice. Failure to pay by these dates may result in cancellation of hire.

Cancellations must be made in writing via e-mail to info@217events.com.

Refunds will be given in accordance to the following:

– Cancelled up to 6 months prior to event – 50% of total price will be refunded of monies already paid minus the non-refundable initial booking fee.

– Cancelled less than 6 months prior to event – 25% of total price will be refunded of monies already paid minus the non-refundable initial booking fee.

– Cancelled less than 3 months prior to event – NO REFUND.

Assigns/Substitutions

In the event of illness 217 Events reserves the right to substitute the DJ assigned to the performance.

Additional Charges

The Company, at its discretion, reserves the right to apply additional charges in certain circumstances. These charges will only apply if the conditions of the function differ from that stated in the original Booking Agreement. For example, if the DJ incurs extra expenses in respect of parking fees etc.

Third Party Right

The contracts (Rights of Third parties) Act 1999 does not apply to this agreement.

Law

These Terms and Conditions are governed by English Law and are subject to the exclusive jurisdiction of the English Court.

Acceptance of Terms And Conditions

The hirer accepts these terms and conditions by placing a booking and the making the payment of the non-refundable booking fee.

If you have any other questions about our DJ hire terms and conditions, please contact us.